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Cabinet received report ES/1292 by the Cabinet Member with responsibility for Resources, who stated that the report provided Cabinet with an overview of the Council’s projected financial performance for the current financial year as at Quarter 2, in respect of the General Fund, Reserves, Housing Revenue Account (HRA) and the Capital Programme.
The figures presented in the report, Councillor Cook advised, were published ahead of the Government’s ‘mini budget’ on 23 September and Appendix B was a subsequent addition to the report, to provide a brief update on the announcements and measures that were directly relevant to the Council. In summary, no measures were announced in respect of the Council’s key income streams of council tax and business rates, nor any specific details regarding Government departmental spending. One announcement affecting the Council for the remainder of this financial year, was the reversal of the National Insurance Increase of 1.25% from 6 November. For the General Fund this would be a saving in the region of £0.080m for direct staffing costs in the current year. Taking this into account, the General Fund net budget for the current year was projecting a net increase of £1.217m which was primarily due to inflation estimates and the pending pay award. Both items were presenting financial challenges and uncertainties for the Council, with no indication at this time of additional funding from Government.
Indoor Leisure, Councillor Cook reported, had the greatest exposure to utility price increases. The Council worked closely with its Leisure Partners to monitor performance and presently cost pressures were being managed within existing budgets. This was an area of continued concern and the Council’s Leisure operators were awaiting proposed details from Government on support for the industry. The financial implications of the Energy Bill Relief Scheme were being worked on and would be reflected in future budget update reports. Exposure to rising fuel costs was via the Council’s Operations Partnership. Presently this cost pressure was mitigated by savings on waste disposal costs.
Staff cost budget pressures, Cabinet was advised, were calculated on the current pay offer. The Council continued to face recruitment difficulties, particularly in areas of specialism, and some agency/contractor support was required. This was giving rise to a £1m underspend on staff costs which would offset the estimated £1.4m cost pressure from the pending pay award.
Overall, income from Fees and Charges was on track, although income from car parking was below budget to date. Subject to further analysis in this area, a reduction to the annual baseline income of £0.200m was currently projected.
There were some positive items to highlight, Councillor Cook reported, which were forecast to alleviate identified budget pressures. This included additional interest rate income of £0.500m and Business Rates income of £0.280m.
Earmarked reserves intended to balance year-to-year fluctuations, such as the In-Year Savings Reserve and the Business Rates Equalisation Reserve, would be utilised if necessary to mitigate any further financial risks arising in the second half of the year, and to ensure that the outturn position was balanced.
Councillor Cook reported that the HRA was currently projecting a reduction on the movement from the HRA Working Balance by £0.961m, which was mainly due to re-phasing of the capital programme works. The budget projections were yet to be updated to reflect ongoing compliance work.
In conclusion, Councillor Cook advised that this financial update continued to show the Council in a strong position in respect of its reserves and balances, and able to manage short-term budget fluctuations over this period of uncertainty. For future years and next year’s budget, the Draft Medium Term Financial Strategy for 2023/24 – 2026/27 would be considered by Cabinet at its meeting on 1 November.
The Leader commented on how, at the moment, it was very difficult to say with any certainty what would happen in the future. The Leader congratulated Councillor Cook and officers on their excellent work trying to forecast the future; he added that the forecasting gave an assurance that ESC could continue to deliver the things that it wanted to deliver with some degree of certainty.
Councillor Beavan referred to parking income having fallen and asked why this was. It was confirmed that parking income was substantially down compared to pre-Covid levels. Work was ongoing considering parking and infrastructure within East Suffolk and a report would come to Cabinet in the future addressing the situation. The Leader referred to the way that people chose to use high streets now being different to before, and he referred to the growth in on-line shopping. The reality was that some town centre car parks were not as busy as before.
Councillor Beavan referred to savings on wages being made due to the level of vacancies but expressed concern that this was putting added pressure on existing staff where agency staff were not being used. The Leader gave an assurance that senior management team continued to monitor the situation and provide support for all staff.
A number of questions were asked by Councillor Byatt, and answers were provided; these were not directly related to the report.
On the proposition of Councillor Cook, seconded by Councillor Burroughes, it was by unanimous vote
RESOLVED
1. That the Council’s financial position for the period April to September 2022 together with projections of the full year outturn and reserve balances be noted.
2. That the areas of financial risk identified, the impact of which will be reflected in the Draft Medium-Term Financial Strategy due to be considered by Cabinet in November, be noted.
3. That the additional financial commitments approved in the first half of the year and their impact on the General Fund and reserve levels be noted.