Meeting Details

Full Council
28 Jul 2021 - 18:30 to 20:28
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests



Meeting Details

Members are invited to a Meeting of the Full Council

to be held in the High Lodge, Haw Wood, Hinton, nr Saxmundham, IP17 3QT,

on Wednesday, 28 July 2021 at 6:30 PM


This meeting is being held in person in order to comply with the Local Government Act 1972. In order to comply with coronavirus regulations and guidance, the number of people at this meeting will have to be restricted to only those whose attendance is reasonably necessary. 


Ordinarily, East Suffolk Council encourages members of the public to attend its meetings but on this occasion would encourage the public to watch the livestream, via the East Suffolk Council YouTube channel instead at


If you do believe it is necessary for you to be in attendance we encourage you to notify Democratic Services, by email to, of your intention to do so no later than 12 noon on the working day before the meeting so that the meeting can be managed in a COVID secure way and the Team can endeavour to accommodate you and advise of the necessary health and safety precautions.  


However, we are not able to guarantee you a space/seat and you are advised that it may be that, regrettably, we are not able to admit you to the meeting room.

Part One - Open To The Public
1 Apologies for Absence

To receive apologies for absence, if any.

2 Declarations of Interest

Members and Officers are invited to make any declarations of Disclosable Pecuniary or Local Non-Pecuniary Interests that they may have in relation to items on the Agenda and are also reminded to make any declarations at any stage during the Meeting if it becomes apparent that this may be required when a particular item or issue is considered.

3 Announcements

To receive any announcements from the Chairman, the Leader of the Council, members of the Cabinet, or the Chief Executive, in accordance with Council Procedure Rule 5.1(e).

To confirm as a correct record the Minutes of the Meeting held on 24 February 2021
4b pdf Minutes - May 2021 (337Kb)
To confirm as a correct record the Minutes of the Meeting held on 5 May 2021
5 Questions from the Public

No questions have been submitted by the electorate as provided by Council Procedure Rule 8.

6 Questions from Members

The following questions from Members have been submitted in pursuance of Council Procedure Rule 9:


a) Question from Councillor Caroline Topping to the Leader of the Council


Does this Council support the proposal that voter photo ID will be made compulsory to be able to vote?  For those with no drivers licence, passport or suitable ID, what measures can we as a District Council take to support and enable them to exercise their right to vote as this policy is introduced?


b) Question from Councillor Caroline Topping to the Leader of the Council


Fairs still use fish as prizes, however its not an activity that is generally licensed, as they aren’t “sold” as such rather won. ESC’s land hire terms and conditions do not allow the giving away of live animals as prizes on our land.  However, how is this policy enforced , is there a suitable reporting mechanism to report this activity and what are the consequences we impose on those found to be breaking our policy?


c) Question from Councillor Janet Craig to the Cabinet Member with responsibility for Communities, Leisure and Tourism


We recognise that our Strategic Plan sets out ambitions for our communities that include a place based approach to tackling deprivation and an aim to help people reach their full potential so we welcome the advertised positions for twelve Apprentices this September. However, is there a reason why we do not offer degree level Higher Apprenticeship opportunities that would help root our brightest young people in their home towns?


d) Question from Councillor Louise Gooch to the Cabinet Member with responsibility for The Environment


Following the Motion at Full Council in September 2020 in support of the Peter Aldous MP sponsored Local Electricity Bill, the Environmental Task Group examined community energy generation but recommended that the council should focus on encouraging energy efficiency.


However since that Report in June this year the Suffolk Climate Emergency Plan has been published and approved by Suffolk’s Public Sector Leaders including Councillor Gallant. Amongst over a hundred actions that address our commitment to net zero carbon emissions the plan contains two from the list of twenty-five Priorities that relate to community energy, these being to: 


- Host renewables installations on public buildings, as well as public land holdings and brownfield land. Establish a collaborative relationship and work with community energy groups to co-develop the schemes where possible. 

- Deliver opportunities for on-site or near-site renewable schemes to serve large energy users, like hospitals, universities, and transport infrastructure. Work with community energy groups where possible.


Given that Suffolk County Council is already carrying out detailed feasibility studies of its land for suitable sites for energy generation opportunities can we more than match the SCC Energy Opportunity Assessment by engaging the local government backed Energy Hub ourselves or other supportive community organisations and revisit this topic of community energy generation that can bring carbon savings, revenue generation for the council or our communities and improved network resilience?

7 Petitions

No petitions have been received as provided by Council Procedure Rule 10.

8 Notices of Motion

The following Motions have been submitted in pursuance of Council Procedure Rule 11:


a) Motion submitted by Councillor David Beavan


We call on the administration to use all the talents, enthusiasm and experience available from councillors across all political parties to effect the best governance for all the people of East Suffolk.


b) Motion submitted by Councillor Caroline Topping


This Council recognises that having an open and transparent carbon budget will help us stay on target to reduce our carbon emissions. Therefore, this Council will include an annual carbon budget, setting out our target for reduced carbon emissions, alongside the council's revenue and capital budgets. The first carbon budget should be included within the final 2022/23 budget, and be approved by full council at the same time as the financial budget.

Report of the Cabinet Member with responsibility for Resources
13 Exempt/Confidential Items

It is recommended that under Section 100A(4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.     

Part Two - Confidential
14 Waterlane Leisure Centre Roof Replacement
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  1. ES-0844 Waterlane Leisure Centre Roof Replacement
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    1. ES-0844 Appendix A
      • Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.


Officers present: Stephen Baker (Chief Executive), Chris Bing (Head of Legal and Democratic Services), Helen Buckingham (Regulatory Consultant – Environmental Services & Port Health), Karen Cook (Democratic Services Manager), Shannon English (Political Group Support Officer (GLI)), Andy Jarvis (Strategic Director), Matt Makin (Democratic Services Officer), Siobhan Martin (Head of Internal Audit Services), Sue Meeken (Political Group Support Officer (Labour)), Agnes Ogundiran (Conservative Political Group Support Officer), Tim Snook (Leisure Development Partnership Manager)