Meeting Details

Councillor Stephen Burroughes declared an Other Registerable Interest as a member of the Joint Venture Board for Waveney Norse and Suffolk Coastal Norse.

Andrew Jarvis declared a Non-Pecuniary Interest as both a member of the Board of Directors of East Suffolk Services Limited and a member of the Joint Venture Board for Waveney Norse and Suffolk Coastal Norse.

RESOLVED

 
That the Minutes of the Meeting held on 4 October 2022 be agreed as a correct record and signed by the Chairman.

The Shareholder Reference Group received report ES/1402 by the Leader of the Council, which asked its Members to note the Group's Terms of Reference.   The Leader reported that at its meeting on 6 September 2022, Cabinet had resolved to establish a committee of Cabinet, to be known as the Shareholder Reference Group (SRG).  The SRG would undertake the functions of the Council, as shareholder and ultimate owner of its group of companies, and exercise the Council’s rights under the Articles of each company and under the Shareholder Agreement, with the exception of any rights which the Cabinet or Leader reserved to themselves from time to time or which could only be exercised by Full Council.
 
Members noted that at the September Cabinet meeting, Cabinet also resolved to delegate to the Head of Legal and Democratic Services, in consultation with the Leader of the Council, the drafting of Terms of Reference for the SRG for incorporation into East Suffolk Council’s Constitution. This report was the result of that delegation.
 
The Leader thanked Chris Bing, Head of Legal and Democratic Services, for his work on the report, which all Members would have read with interest.
 
The Leader invited questions on the Terms of Reference, however, there were none received.
 
The Leader moved the recommendation within the report, which was seconded by Councillor Rivett.  Upon being put to the vote it was unanimously
 
RESOLVED

That the Terms of Reference for the Shareholder Reference Group be noted.

The Leader reported that in exceptional circumstances, the Council may, by law, exclude members of the public from all, or part of, an executive decision-making meeting.   The Council should, unless there were urgent circumstances, give notice of its intention to do so via the Forward Plan, which was updated and published on its website 28 clear days prior to the meeting.  

There were various reasons that the Council, on occasions, had to do this and examples were because a report contained information relating to an individual, information relating to the financial or business affairs of a particular person, or information relating to any consultations or negotiations.

This evening, there was just one substantive exempt matter to be considered, as outlined on the published agenda at item 6.  This related to the East Suffolk Services Loan funding; East Suffolk Services needed access to pre-trading funding in compliance with subsidy control requirements to ensure the smooth transition of its activities and this paper sought to authorise that funding. 

On the proposition of Councillor Gallant, seconded by Councillor Rivett, it was by a unanimous vote
 
RESOLVED
 
That under Section 100A(4) of the Local Government Act 1972 (as amended) the public 
be excluded from the meeting for the following items of business on the grounds that 
they involve the likely disclosure of exempt information as defined in Paragraph 3 of 
Part 1 of Schedule 12A of the Act.