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The Committee received report ES/0967 of Councillor David Ritchie, Cabinet Member with responsibility for Planning and Coastal Management, which summarised the Authority Monitoring Report for the period 1 April 2020 to 31 March 2021.
Councillor Ritchie introduced the report and considered the Authority Monitoring Report to be one of the most important pieces of planning work completed each year. Councillor Ritchie highlighted the officers integral to creating the report and noted that it principally reported on the two Local Plans in East Suffolk for the former Suffolk Coastal and Waveney District Council areas, providing a snapshot of what was happening in East Suffolk.
Councillor Ritchie said that this Authority Monitoring Report was the second to be the produced for the whole of East Suffolk and was the first to demonstrate the impact of the COVID-19 pandemic on the delivery of the two Local Plans; Councillor Ritchie considered that the statistics within the report showed that the impact of the pandemic had not been as severe as expected.
The Committee's attention was drawn to information in the report on the proportion of open shops that were charity shops; the highest percentage was in Leiston (10%) and the lowest was in Halesworth (3%).
Councillor Ritchie invited the Principal Planners for the Planning Policy and Delivery Team to give a presentation on the Authority Monitoring Report.
The presentation noted the impact of the pandemic was that a number of information strands and conclusions were not as robust as normal, as the collection of data had been affected along with the closure of building sites during the first lockdown in 2020. Officers considered that the "bounceback" had been stronger than anticipated and housing delivery had not been impacted as much as it had been feared.
It was highlighted that draft Neighbourhood Plans had not been able to progress to referendum until May 2021. The Committee was advised that, overall, it was difficult to ascertain the long-term impact of the pandemic at this time.
The Committee was advised that Environmental Guidance Note, published in November 2020, had been well-received. The draft Sustainable Construction Supplementary Planning Document (SPD) was currently open to consultation and had been drafted to provide better guidance on how developers can meet the sustainable development policy requirements of both Local Plans. The consultation on the draft document was due to close at 5pm on 13 December 2021.
Officers noted that a second consultation on the draft Cycling and Walking Strategy was open, outlined the ongoing work with Great Yarmouth Borough Council, North Norfolk District Council and the Broads Authority on a Coastal Adaptation SPD, and highlighted that preliminary work had commenced on a Healthy Environment SPD.
The Committee was informed that no planning applications had been approved contrary to Environment Agency advice on flood risk in the monitoring period. A significant reduction of vehicle travel had also been noted in the period, due to the pandemic. Officers anticipated that the greater levels of home working seen were likely to be sustained.
Officers summarised the statistics on life expectancy, physical activity, obesity, anxiety, happiness and life satisfaction, noting that some of the changes might be at least partially due to the pandemic.
No new neighbourhood plans had been designated in the monitoring period and three Neighbourhood Plans - Bredfield, Kesgrave and Reydon - had completed their examinations and following referendums, had been made by the Council in May 2021.
The Committee was advised of minor changes to employment land commitments and consents; it was noted that the former BT building at Felixstowe had been demolished and the land would be used for employment purposes. Officers outlined the town centre vacancy rates across the district; it was highlighted that these rates could change further as the pandemic eases.
Officers acknowledged that there had been a drop in the housing completion rate, but levels in both Local Plan areas remained relatively healthy.
The Committee was given an overview on the national policy relating to housing land supply and how a Local Planning Authority's housing land supply was calculated, including what was and was not included in the housing land supply.
Officers confirmed that the housing land supply report had been published in October 2021; the former Suffolk Coastal District Council area had a 6.52-year housing land supply, the former Waveney District Council area had a 5.74-year housing land supply and that the calculation for East Suffolk was 6.17 years.
Officers outlined that the Environment Act was now in place and a requirement for biodiversity net gain was coming in from 2023. It was considered that air quality in the district was beginning to improve and the process to revoke the Woodbridge Air Quality Management Area had begun. The North Lowestoft Conservation Area was considered to be "at risk"; however, good work on the North Lowestoft and South Lowestoft Heritage Actions Zones was continuing.
The presentation concluded by setting out the intention to publish the Authority Monitoring Report by the end of 2021, with raw data being published via the Open Data Portal in early 2022.
The Chairman invited questions to Councillor Ritchie.
Councillor Blundell noted two major allocated sites in his own Ward that had not yet been developed and asked what work was being done to bring these sites forward. Councillor Ritchie said that he would pick up the specific site issues with Councillor Blundell outside of the meeting; he acknowledged that there was a mix of major allocated sites with and without extant planning permission and that officers were working closely with landowners to progress allocated sites without planning permission.
In response to a question from Councillor Bird on the low amount of affordable housing units, the Principal Planner advised that Local Plan policies set out the percentage of affordable housing that sites were required to deliver, but if it was demonstrated that a lower percentage made the site viable then this could be agreed. The Principal Planner added that sites of ten or fewer dwellings were not required to deliver affordable housing. Officers assured the Committee that there was a robust process to challenge claims from developers to reduce affordable housing on the grounds of site viability.
Councillor Ritchie added that there was a lower percentage of affordable homes required in Lowestoft as the viability of sites was lower; he considered that there had been significant work to get the highest proportion of affordable housing across the district and highlighted that the Council had built its own housing in the monitoring period.
Councillor Beavan sought clarification on the Council's housebuilding targets in relation to the government's own targets, the rate of affordable homes being delivered compared to the national average, and how many sites exceeded the World Health Organisation's air quality limits. Councillor Beavan also expressed concern that affordable housing rates were being impacted by developers who were paying too much for land.
Councillor Ritchie invited the Council's Head of Planning and Coastal Management to address Councillor Beavan's questions. The Head of Planning and Coastal Management noted the well-known case law applicable to this situation and explained that officers did not simply accept viability assessments provided by developers; he highlighted that an independent viability assessment, at the expense of the developer, was required to ascertain if lowering the number of affordable homes was justified to ensure the site's viability and therefore its deliverability.
The affordable housing delivery of 19% in the monitoring period was considered by the Head of Planning and Coastal Management to be good and he highlighted that major sites were starting to come forward; he did not consider it necessary to increase the Council's target of delivering 916 houses per year, as established in the adopted Local Plans, as this was already a positive target to aim for. The Head of Planning and Coastal Management acknowledged that this target was not reached in the monitoring period but stated that officers regularly liaised with major housebuilders, who wanted to work with the Council as it had a positive attitude towards housing delivery.
In response to Councillor Beavan's question on air quality, the Principal Planner said that he would find out this information and report it back to Councillor Beavan after the meeting.
There being no further questions, the Chairman invited Councillor Ritchie to proposed the recommendations set out in the report.
On the proposition of Councillor Ritchie, seconded by Councillor Pitchers it was by a unanimous vote
RESOLVED
1. That the East Suffolk Authority Monitoring Report covering the period 1 April 2020 to 31 March 2021 be published.
2. That authority be delegated to the Head of Planning and Coastal Management, in consultation with the Cabinet Member with responsibility for Planning and Coastal Management, to make any necessary minor typographical or presentational changes to the document prior to formally publishing it.