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Members are invited to a Meeting of the Shareholder Reference Group
to be held in the Conference Room, Riverside, Lowestoft
on Tuesday, 3 June 2025 at 2.00pm
This meeting will be broadcast to the public via the East Suffolk YouTube Channel at https://youtube.com/live/5tXbV1B_5rg?feature=share
To receive apologies for absence, if any.
Members and Officers are invited to make any declarations of interests, and the nature of that interest, that they may have in relation to items on the Agenda and are also reminded to make any declarations at any stage during the Meeting if it becomes apparent that this may be required when a particular item or issue is considered.
The Chair invited the Strategic Director and Chair of East Suffolk Services Ltd (ESSL) to introduce report ES/2409 relating to the appointment of a Non-Executive Director (NED) to the board of ESSL. The Chair explained that when the company was first set up it was envisaged there would be two NEDs and he introduced Tim Sadler who was the current NED. Now the company had grown ESSL needed to appoint a second NED. There were 39 applications for the post and Duncan Hall was a very impressive applicant. The Board feels he will bring expertise and insight needed to move the company to the next level. Duncan Hall had accepted the position and the remuneration can be funded within existing budgets. He was bringing the appointment to Shareholder Reference Group for ratification. Councillor Langdon-Morris asked if he had a military background and had logistics experience. The Chair of ESSL said he did and had also worked at a very senior level for a number of companies. The primary purpose was to have someone who was commercially minded, but moving trucks and people is what ESSL did and his military experience would help. The Strategic Director said there was a Local Partnerships Board review of the governance arrangements between ESSL and East Suffolk Council. The findings were relevant and he would bring a summary to the next SRG meeting. It was a very positive review and identified a need to enhance the NED presence on the Board, with the kind of background that Duncan Hall has. Councillor Wilson asked if four NEDs was enough. The Chair of ESSL said the Board was still quite small but the aim was to grow it with the company. They would need to look at this again and may be coming back for another appointment as they became more commercial. On the proposal of Councillor Langdon Morris, seconded by Councillor Wilson it was unanimously
RESOLVED
That the Shareholder Reference Group: 1. Approve the appointment of Mr Duncan Hall as a Non-Executive Director of East Suffolk Services Ltd under Article 21.1 of the ESSL Articles of Association.
It is recommended that under Section 100A(4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act.
On the proposal of Councillor Wilson, seconded by Councillor Langdon-Morris it was unanimously