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Meeting Details

Meeting Summary

Committee:

Audit and Governance Committee

Date/Time:

10 Sep 2018 - 18:30

Status:

Occurred

Venue:

Deben Conference Room, East Suffolk House

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Documents
Attendance
Visitors
Declarations of Interests

Documents

Agenda Audit and Governance 10 September 2018 (184Kb)
Agenda Item 3 - Audit and Governance Minutes - 24 July 2018 - Unconfirmed (234Kb)
Agenda Item 4 - AG 17-18 Treasury Management Outturn Report 2017-18 & Mid Year Report 2018-19 (237Kb)
Agenda Item 5 - AG 18-18 Internal Audit Charter (182Kb)
1. Agenda Item 5 - AG 18-18 Appendix A (216Kb)
Agenda Item 6 - AG 19-18 Implementation of GDPR and DPA 2018 (225Kb)
Agenda Item 7 - AG 20-18 Internal Audit Reports Recently Issued (172Kb)
1. Agenda Item 7 - AG 20-18 Appendix A (185Kb)
2. Agenda Item 7 - AG 20-18 Appendix B (191Kb)
EXEMPT Agenda Item 10 - Audit and Governance Minutes - 24 July 2018 - Unconfirmed
- Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
EXEMPT Agenda Item 11 - AG 21-18 Business Continuity Ex Cobra Mist
- Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
EXEMPT Agenda Item 12 - AG 22-18 Internal Controls Status Update
- Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
1. EXEMPT Agenda Item 12 - AG 22-18 Appendix A
  - Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
2. EXEMPT Agenda Item 12 - AG 22-18 Appendix B
  - Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
3. EXEMPT Agenda Item 12 - AG 22-18 Appendix C
  - Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
Audit and Governance Minutes - 10 September 2018 - Unconfirmed (193Kb)
EXEMPT Audit and Governance Minutes - 10 September 2018 - Unconfirmed
- Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.
Audit and Governance Minutes - 10 September 2018 - Confirmed (193Kb)
EXEMPT Audit and Governance Minutes - 10 September 2018 - Confirmed
- Information relation to the financial or business affairs of any particular person (including the authority holding that information) but not if that information has to be registered at Companies House or with the Charity Commission etc.

Attendance

Attended - Committee Members

Name
Councillor Peter Coleman
Councillor Tony Cooper
Councillor Colin Hedgley
Councillor John Kelso
Councillor Geoff Lynch
Councillor Sue Mower
Councillor Patti Mulcahy

Attended - Other Members

Name
No other member attendance information has been recorded for the meeting.

Apologies

Name	Reason for Sending Apology	Substituted By
Councillor Phillip Dunnett		Councillor Maureen Jones
Councillor Robert Whiting

Absent

Name	Reason for Absence	Substituted By
Councillor Jim Bidwell
Councillor Deborah Dean

Declarations of Interests

Member Name	Item Ref.	Details	Nature of Declaration	Action
No declarations of interest have been entered for this meeting.

Visitors

Other Members present:

Councillor Jane Day, Councillor Stuart Lawson.

Officers present:

Kerry Blair (Head of Operations), Ann Carey (Head of ICT), Robert Davies (Senior Auditor), Laura Fuller (Audit Manager), Phil Gore (Head of Environmental Services and Port Health), Rupert Grass (Interim Asset and Investment Manager), Peter Langford (District Emergency Planning Officer), Matt Makin (Democratic Services Business Manager), Siobhan Martin (Head of Internal Audit Services), Tim Snook (Commercial Contracts Manager (Leisure)), Simon Taylor (Finance Manager and Deputy S151 Officer).