Meeting Details

Cabinet
5 Nov 2019 - 18:30 to 19:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Meeting Details
Meetingdetails
MeetingDetails

Members are invited to a Meeting of the Cabinet

to be held in the Conference Room, Riverside, Lowestoft,

on Tuesday, 5 November 2019 at 6:30 pm

Part One - Open To The Public
1 Apologies for Absence

To receive apologies for absence, if any.

1
Apologies for absence were received from Councillor Brooks.      
2 Declarations of Interest

Members and Officers are invited to make any declarations of Disclosable Pecuniary or Local Non-Pecuniary Interests that they may have in relation to items on the Agenda and are also reminded to make any declarations at any stage during the Meeting if it becomes apparent that this may be required when a particular item or issue is considered.

2
There were no declarations of interest.      
To confirm as a correct record
3a

RESOLVED

 

That the Minutes of the Meeting held on 3 September 2019 be confirmed as a correct record and signed by the Chairman, subject to the following amendment:

 

Agenda Item 2 - Declarations of Interest - to be amended to state "Councillor Smith declared a Disclosable Pecuniary Interest in respect of agenda item 12, Worlingham Community Facility - CIL Funding Updated Bid, as she was employed by a local estate agent.  Councillor Smith left the meeting for  this item."

To confirm as a correct record
3b

RESOLVED

 

That the Minutes of the Meeting held on 1 October 2019 be confirmed as a correct record and signed by the Chairman, subject to the following amendments:

 

Agenda Item 6 - Lowestoft Cultural Strategy - second paragraph - sixth line - correction to spelling of "Lowestoft".     

 

Agenda item 9 - Renaissance of East Anglia Fishing (REAF) Strategy - final paragraph  - first line - "outlined" to be amended to "allocated".       

4 Announcements

To receive any announcements.

4

The  Leader welcomed back Councillor Cooper and expressed his condolences on the recent passing  of his wife.  The Leader stated  that he looked forward to working with Councillor Cooper following his appointment as Assistant Cabinet Member  with responsibility for Planning.     

 

The Leader reported that Councillor Brooks was recovering well; he hoped to return to attending meetings soon.       

 

The Deputy Leader announced that the East Suffolk Business Festival had begun and there would be a varied programme of support and activity; he outlined the events that would be taking place.   

KEY DECISIONS
Report of the Deputy Leader and Cabinet Member with responsibility for Economic Development  
5

Cabinet received report ES/0184 by the Deputy Leader and Cabinet Member with responsibility for Economic Development who reported that East Suffolk Council was the tenant of the Wellington Esplanade Lawn on Lowestoft south seafront; the Lawn was managed as a public garden and the lease would expire in 2021.  The landlord had asked if the Council would be prepared to enter a lease for a further 21 year period; this was in support of a bid for funding to allow a re-modelling of the Lawn.   The terms of the proposed new lease would largely be as the existing lease.  As the details of the proposed re-modelling were not yet known the new lease would provide the Council with some  control over any re-modelling works.   

Cabinet acknowledged that the proposed renewal represented a continuation of current arrangements and gave its support for the proposal; it also thought that it would vastly improve the seafront area.       

RESOLVED

 
1. That the proposal made by  the landlord to renew the lease of  the Wellington Lawn Lowestoft be accepted.      
2. That, in consultation with the Deputy Leader and  the Cabinet Member with responsibility for Economic Development, delegated authority be given to the Strategic Director to agree  the final terms for the lease and the time-frame  for completion of  the lease that  best protect the interests of the Council together with the provision of any confirmation of the decision.    

 

 

NON-KEY DECISIONS
Report of the Leader of the Council  
6

Cabinet received report ES/0185 by the Leader of the Council who reported that the East Suffolk Performance Report for Quarter 2 (1st July to 30th September 2019) provided a summarised overview of the performance aligned to strategic deliverables within the Business Plan – Enabling Communities, Economic Growth and Financial Self-Sufficiency. 

The performance report was in a transitional stage and a period of review until the new Business Plan for East Suffolk had been developed.  The report had therefore been reduced significantly in terms of its reporting content.  

Section 2 of report provided performance highlights for Quarter 2, reporting 63% of KPIs having a status of Green or were yearly KPIs (43% had a green status).  In Quarter 1 abandoned call rates was below target; however in Quarter 2 this had been successfully achieved.  Further details were provided in Sections 3 to 5 of the report.      

For Quarter 2, Financial Self-Sufficiency was reporting a higher level of KPIs with a Red status.  These were across the areas of complaints, net business rates payable and sundry debtors.  Further information was provided in Section 5 of the report.

 

The Leader reported on highlights as follows: 351 businesses engaged with (target 422), 204 businesses received direct support; £1104,448 income generated  (target £5k), yearly target of £644,004 successfully exceeded; 0 land regenerated; 98% food hygiene rating (target 95%);  137 net dwellings completed (annual target 916), 931 units currently under construction; all planning applications were above target, minors 80% determined in eight weeks (target 65%); majors 78% determined in 13 weeks (target 60%); others 90% (target 80%).   

 

The Leader further commented that 363 fly tipping incidents had been reported and there had been 137 fly tipping enforcement actions; this, he said, was good news in that incidents were being reported.     

 

The Cabinet Member with responsibility for Planning and Coastal Management commented that "void properties" had increased; this related to the number of days a property was un-let.  The Cabinet Member with responsibility for Housing commented that a process review was being conducted to identify where further improvements could be made and reduce void periods by several days by prioritising them within workloads.   

 

The Cabinet Member with responsibility for Planning and Coastal Management also commented that, in respect of disabled facilities and renovation grants budget committed, performance for disabled facilities was significantly below target.   The Cabinet Member with responsibility for Housing  commented  that he had asked the Housing Team to look into this and options were expected to come forward for discussion later in November.  

 

Councillor Elliott, commenting on fly tipping, asked if there was anything that could be done to increase the number of prosecutions, he suggested possibly placing mobile CCTV at hotspots.  The Cabinet Member with responsibility for the Environment, in response, said that there were excellent disposal facilities in place in East Suffolk; he thought that the Council should invest in education and commented that all needed to be vigilant.  Councillor Elliott agreed, but suggested that the Council lacked evidence, which mobile CCTV could provide.  Members were advised by the Strategic Director that CCTV had been considered in the past, and that it could work in certain circumstances, he concluded that options would be explored.   

 

RESOLVED

 

That the East Suffolk Performance Report for Quarter 2 be received.

7 Exempt/Confidential Items

It is recommended that under Section 100(a)(4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 & 3 of Part 1 of Schedule 12A of the Act.     

7

RESOLVED

 

That, under Section 100(a)(4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A of  the Act.     

Part Two - Confidential
KEY DECISIONS
8 Minor Disposals - Land Adjacent to 28 Haughley Drive, Rushmere St Andrew and Land Adjacent 41 Wacker Field Road, Rendlesham
  • Information relating to any individual.
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  1. ES0183 - Minor Disposals - Land Adjacent to 28 Haughley Drive, Rushmere St Andrew & Land Adjacent 41 Wacker Field Road, Rendlesham
    • Information relating to any individual.
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
9 Contract for the Provision of Waste Skips, Bags and Waste Disposal Facilities
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  1. ES-0182 - Contract for the Provision of Waste Skips, Bags & Disposal Facilities
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
10a Exempt Minutes - 3 September 2019
  • Information relating to any individual.
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
10b Exempt Minutes - 1 October 2019
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  • Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Meeting Documents

  1. pdf Unconfirmed minutes of meeting (166Kb)
  2. Exempt unconfirmed minutes of meeting
    • Information relating to any individual.
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers present: Stephen Baker (Chief Executive), Kerry Blair (Head of Operations) John Brown (Building Maintenance Manager), Karen Cook (Democratic Services Manager), Andy Jarvis (Strategic Director), Chris Phillips (Senior Estates Surveyor), Lorraine Rogers (Finance Manager),Tony Rudd (Valuer)